Minutes - 20050122

Open: 14:10

Present: PRK, Tori, Steveg, Cathy, Elaine, SDedman.
Apologies: Ghoti, Tiki, Alistair

Correspondence Received:

o 1 Membership cheque given to Steveg.


WASFF Update:

Action: Elaine to provide updated XXX minutes to WASFF.

Action: All to remind WASFF that we still don't have BPAY.


Programming Update:

o Web site updated with programming info.
o Program is about three quarters full.
o Academic Stream - 5 submissions so far. Call for submissions to go out
shortly. Looking good.

Action: Stephen to speak with Graham Mann & Grant Stone re Academic
Paper.

Action: Stephen to prepare flier to be handed out at GhengisCon.


PR2:

o RTF and PDF format now available.

Action: PRK & Tori to upload PR to website and notify Stephen.


Tin Ducks:

o Stephen spoken to Lily regarding sculptures.

o Wait until hear back from Lily, otherwise organise fallback next
meeting.

o Rowan volunteered to count votes.

Action: Stephen will speak to Rob at Ghengiscon re Administrator. Fall
back to Tara if required.

Action: Elaine to get categories for Tin Ducks to be put on website /
LJ.

NFic Writing Fan
Fic Writing Fan
NFic Writing Pro
Fic Writing Pro
Art Fan
Art Pro
Production Fan
Production Pro

Collapse to 6 for voting.


Con Bags:

Sent out six letters so far (Angus Robertson / Dymocks / Matsuri /
Croison Express / Coke / Colgate) no reply yet. List includes McDs, HJs,
KFC, Bunnings, Subway.

Action: Letters to be sent to others on list.


Poster / Badges:

Stephen spoke with Brian, he'll do badge design.

Action: Tori to speak to Iggy about poster design.



Short Story Competition:

Rules sent out to all applicable groups & centres.


Memberships:

Rough count at 150 currently.

Steveg to go to Tactics and UniSFA to get updated membership list.


Airfares:

Paid for. Came to about $600 under budget.


Treasurer's Report:

$9,000 short of where we want to be to cover budget.
$1,300 still locked away with SC 29. Ongoing with WASFF.
$4,500 still in WASFF bank account. Ongoing with WASFF.

Currently on track with expected income from Huxters, memberships,
T-Shirts, etc to meet budget.


Fund Raising:

How is fund raising doing? Cheque from wine? Has over paid Swancon.
Sarah and Steveg to get together and balance things out.

Action: Steveg and Sarah to get together.


Close at 15:10.